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AGM Minutes 4th January 2002

The AGM of Blue Circle (Sittingbourne) Sea Angling Club was held at the Ivy Leaf Memorial Club, Sittingbourne on Friday 4th January 2002.

Members Attending

R Hills, N Sharrocks, J Padmore, R Butler, D Allen, J Mann, N Sissons, C Porter, J Allen, C Clifton, R Clifton, R Jolly, R Greatorex, K Hammond, M Hammond, A Crayford and A Price.

Apologies

D Sissons

Minutes of the Previous AGM

These were read and confirmed

Matters Arising

1. Clubman of the Year....secretary handed out voting forms to those present and would send out forms with next newsletter to other members
2. Membership to the NFSA and NFSA Insurance had been renewed for 2001 but renewal for this year is to be discussed in any other business
3. Treasurers report for 2000 had been presented and accepted at the January meeting and showed that the club had £701.44 under its control.

Presidents Report

Ray Hills gave a brief report and thanked all the members for their continuing support and Chairman and Secretary in particular for their hard work

Chairman's Report

Nigel Sharrocks gave a brief report thanking members for their efforts in the year and saying he was encouraged by the increase in numbers of members fishing lately

Secretary's Report

John Padmore thanked everyone for their efforts throughout the year. He outlined some of the more notable events in the past year and in particular noted the hard work of the President and Chairman and thanked Reg Butler for obtaining sponsorship from his company Vision Security Systems for club events

Treasurer's Report

Reg Butler presented the accounts which showed that the club had £703.30 under its control. This sum excluded the match fees for November and December which were still to be handed to Treasurer and £30 entry fees to the Sheerness Open. The accounts were proposed and accepted as a true record. Reg Butler was thanked for his continuing hard work.

Election of Officers

Any other business

1. Members decided to disband the Kent Casting Club. Its funds would pay for the Blue Circle subscriptions of J Mann, S Chesson, L Sudds, J Sudds and S Owers this year and any other money would be transferred to the Blue Circle account. J Mann and N Sharrocks to sort out arrangements. The KCC Primo rod will be auctioned to Blue Circle members at the January meeting on Wednesday 16th January. There will be a reserve of £40 on the rod. Secretary to bring rod to meeting for examination. Other assets under KCC control would be returned to their rightful owner or donated to Kent Sportscast. Secretary to contact S Chesson to inform him of this decision.
2. Members decided not to re affiliate to the NFSA and renew their insurance with them. It was decided that the club would affiliate with the UKSF and take out insurance with them. J Mann to arrange for application forms to be sent through as a matter of urgency. The NFSA insurance ran out on the 1st January so cover has to be in place for the next match on January 13th. J Mann reported that the insurance year for UKSF runs from April to April. J Mann to investigate if cover can be obtained from UKSF from January till April. R Butler to make further inquiries to see if economic cover is available else where for those months as a matter of urgency.
3. Subscriptions were set at £12 seniors £4 senior statesmen/juniors £20 family membership ( 2 adults 2 juniors)
4. N Sharrocks agreed to look rules and to present a streamlined set of rules based upon the clubs old rules for adoption.
5. Members decided that venues for matches would be chosen 2 months in advance and not on a yearly or set weekend basis.
6. Members decided that monthly meetings would be on the first Wednesday evening after fishing trip
7. Members agreed that N Sharrocks offer to run the Pairs competition on his revised scheme be taken up. £1 entry into the Pairs competition would be required at the January meeting as the competition would start at the February match.
8. The draw for the Knockout competition would take place at the January meeting for the competition to start at the February match so £1 entry fee is required for those wishing to enter at that meeting
9. The Presentation evening was discussed and inquiries were to be made about a sit down meal at Sittingbourne Stadium and the Coniston. Elsie Carroll would be invited to present the pairs trophy at the event
10. Beach competitions against Hope Fishing club would be suspended until further notice
11. Orders for NFSA diaries would be taken at the January meeting
12. Discussion took place on replacement trophies. Members were asked to return permanent trophies at the January meeting so that a decision on replacements could be made
13. Members were reminded that subscriptions to the Ivy leaf club were now due if they wanted to join/renew
14. Due to the lack of records last year the award for the Largest Fish Returned would not be made. Members decided that this would be awarded to the member returning alive the heaviest fish that was independently witnessed and signed for on a score card
15. J Allen offered to obtain a consent form for parents to sign when a junior was taken unaccompanied by his/her parents on a club fishing trip.
16. It was all members responsibility to ensure that the club scales were available on the beach along with the first aid kit. M Hammond offered to see if he could acquire a new first aid kit for the club. M Hammond and N Sissons are trained first aiders
17. Sealed length competition to be run again this year
18. It was thought that fishing the Medway leagues/competitions would not be well supported by the club and would not be followed up
19. Members decided not to purchase a chemical toilet or lamp for use of club members but due consideration would be given to toilet facilities when choosing venues
20. Members decided that any club member breaking a club record would be awarded an additional 3 points towards the Angler of the Year Trophy
21. N Sharrocks offered to run the February, May, August and November matches as points matches which members agreed to.

There being no further business the Chairman closed the meeting