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AGM Minutes 11th January 2005

The AGM of Blue Circle (Sittingbourne) Sea Angling Club was held at the Beauty of Bath, Sittingbourne on Wednesday 11th January 2005.

Members Attending
R Hills, N Sharrocks, J Padmore, J Mann, M Hammond, K Hammond, D Sandy, K Moran, S Heathfield, S Osborn and B Clark

Mr David Clarke was proposed and accepted as a new member to the club.

Apologies
T Price, B Greatorex, C Skillen

Minutes of the previous AGM
These had been read and confirmed previously

Matters Arising
There were no matters arising

Presidents Report
Ray Hills gave a brief report, wishing members a happy new year, hoping for more fish, he was pleased to see new members joining and thanked members for their continuing support. He reminded members that although the club was more than happy to arrange lifts for members it should be remembered that the member getting a lift should offer to contribute to petrol and parking costs etc.

Chairman's Report
Nigel Sharrocks gave a brief report indicating that personal circumstances last year had prevented him making the contribution to the club that he had wanted. He intimated that he was keen to get more members involved in club events rather than having to relying on the core 5 or 6 members who seem to support most of the events. He thanked the Secretary and Treasurer for their work throughout the year and those members who supported the clubs events.

Secretary's Report
John Padmore gave a brief report thanking everyone for their efforts throughout the year, he hoped for better fishing next year after several disappointing trips this year. He wants to encourage more social events to be support the club to boost club funds/subsidize events/trophies etc

Treasurers Report
The Treasurer circulated the report showing what the club has under its control. The accounts were proposed and accepted as a true record. K Hammond was thanked for her hard work.

Election of Officers

President Ray Hills (Life President - Not elected)
Chairman - Nigel Sharrocks
Secretary - John Padmore
Treasurer - Kay Hammond
Publicity Officer and Social Secretary - Mark Hammond
Committee Members - Jason Mann - Simon Heathfield - Kerry Moran - Brian Clark

Any Other Business
1. Subscriptions would remain as £12 adult, £4 senior statesmen/juniors, £20 family membership, £1 on attendance at each match (which could be paid in advance for the year if a member wanted).
2. No rule changes were voted for but secretary to circulate current rules to all members.
3. Points awarded for attending social events were to remain as is, but would be reviewed next year. There was a feeling that the reward for attending social events was not being suitably rewarded.
4. Members were happy to continue using the points system for deciding matches.
5. Members voted not to hold club trips every two weeks but it was pointed out that ad hoc trips in between monthly trips could be arranged anyway.
6. Members decided to keep to fishing every third weekend in the month.
7. Secretary reminded members that when travelling to matches members should try and stick together as a group travelling at a speed suitable for the slowest vehicle so that people do not get lost and that those following should try to keep up as much as possible. When arranging lifts for others firm arrangements for a lift must be in place rather than turning up at the meeting point and hoping that there are spare places.
8. There were no alterations made to the Pairs and Knockout Competition Rules.
9. Concern was raised about members who join the rolling competition and then miss payments to enter. After a long debate it was decided to leave rules as they are as this had worked well enough last year and monitor situation to see if there were any abuses of the system.
10. Members want to continue with the bus stop raffle kindly run by Mark Hammond.
11. Presentation was decided to be held at the Bowling Club on 26th February. R Hills to book. Cost £10 adult £5 children. R Hills to enquire if there was a kids menu available - if not kids meals would be subsidised from adult ticket sales.
12. Simon Heathfield offered to host a club Bar B Que in June and to come back to members with a firm date.
13. Treasure Hunt will be planned for July.
14. No replacement trophies are required at the moment. Members agreed good condition keepsake trophies could be refurbished and reused by the club.
15. Largest fish returned trophy would be run again this year.
16. Positive arrangements must be made for the first aid kit and scales to be on the beach at all matches.
17. Clubman of the Year Voting forms must be returned to Chairman Nigel Sharrocks by the end of January at the latest.
18. Boot fair items are still being collected. It was proposed to sort out the storage garage in the near future.

There being no further business the chairman closed the meeting.