British Fencing’s Child Protection List — note on completing forms
This database, together with other information that your club/organisation receives regarding the welfare of children, is part of British Fencing’s Child Protection Procedures. Compliance with this procedure is mandatory for all those with substantial access to children. The procedures were developed in conjunction with the NSPCC and are reproduced with the kind permission of the ASA. The procedures set out below were developed in full consultation with the Data Protection Register. The purpose of the Child Protection List is firstly to advise clubs and organisations of people who should not work with children because they have a criminal conviction, which could put children at risk. Secondly it allows British Fencing to fulfil its obligations in collating and reporting any complaints that are made against an individual which may put children at risk. The information is strictly confidential except for the legal obligation of reporting. Each club/organisation is strongly advised to read British Fencing’s Child Protection Policy and Procedures.
Who must complete a form? All people who by nature of the role they fulfil have substantial access to under 18 year olds.
Do I have to complete a form? It is a condition of British Fencing that these procedures are adopted. If unwilling to do so, then they must not be deployed in any position that gives them intimate access to young people.
What information will be kept on me? Obviously there will be your personal identifier information that is on the form, which in the majority of cases will be the only information. If you have a criminal conviction for an offence, which could put children at risk, the official details of the conviction will be recorded. However, specific allegations of behaviour, or details of other convictions which could put children at risk, and which are made known to British Fencing, will also be recorded. All concerns or complaints will be reported to the police and the relevant authority for investigation, and the outcome recorded. This information is held separately, is securely protected and will record the date, source and originator of any text. You may at any time request to see the information held on you.
Who will my information be disclosed to? All individuals on the Child Protection List will have the right to request to see the information that is held on them. This request must be made in writing to the Child Protection Officer and British Fencing must respond within 40 days. A fee may be levied in accordance with the Data Protection Act 1984. All information will be made available to the official agencies, which have a statutory duty to investigate allegations of child abuse. British Fencing also reserves the right to disclose information relevant to child protection to clubs/organisations and other individuals and organisations sharing concerns regarding child protection.
Do I send my form in direct or does it have to go through the club/organisation? All forms must come direct to British Fencing. The Club/organisation secretary or designated officer will sign Part A as it is essential that the relevant person at the club has seen some identification documentation which confirms that you are who you say you are. This could be a passport, national insurance number card or driving licence, but more than a household letter or bill.
However, Part B may be completed in confidence by the applicant and the form sent direct to British Fencing’s Child Protection Officer. If it is deemed that British Fencing do not consider someone suitable to work with children then appropriate action will be taken and the club/organisation will be informed.
How is the information updated? The forms will be updated in line with British Fencing’s requirements to meet Data Protection Regulations.
This form should be returned direct to: The Child Protection Officer, C/o British Fencing, 1 Baron’s Gate, 33 Rothschild Road, London W4 5HT.